If you are in need of a new photocopier for your office, there is a lot to think about. You need to decide on the type of photocopier and the size, print volume, and speed at which it prints. You should consider your business size, your needs, and how often the printer is used before deciding. Here are some tips for choosing the right photocopier.
Choose Your Preferred Features
It is a good idea to start by selecting what features you want in your photocopier. The reason you start here is because this can determine the type of printer (such as analog or digital printer the size, the cost, and many other factors. For example, if you have a small office and you know you want it to have multiple functions, an all-in-one photocopier is probably best. Some other features to think about include the print volume, the speed at which it copies or prints, and the type of graphic options that come with the photocopier. If you print a lot of images, the graphic capabilities will be more important to you, so this is something to consider. Also decide if you want features like a touch screen and built-in hard drive to store everything you copy or print.
Consider How Well It Multitasks
If you are looking for an a-in-one photocopier, then make sure it truly multitasks well. Some photocopiers are primarily a copier machine, and while it might have some scanning or printing abilities, they are overly simplified and not very extensive. If you want a single machine that handles all of your printing, faxing, scanning, and copying for your office, make sure you look closely at each individual task it performs and how well it does that task specifically. Otherwise, you might end up with a separate printer along with your multifunctioning copy machine.
Look at How It Connects to the Network
In a business environment, this is something that is important to find out beforehand. Look into how you connect to an existing network and how complicated it is. Find out if there is troubleshooting or installation help, what is involved in setting up the network, and how to get help if you can't figure it out on your own. Some photocopiers offer only limited help, with the rest being entirely up to you, while others have software and helpful videos to provide step-by-step instructions.
Also consider whether you want to buy the equipment or lease it. Leasing is sometimes good when you have a limited budget and want to try out a new model, but not make the full commitment quite yet.
